Create a Club Website

Your club website will contain a list of members, competitions, events, news, roles, and images. You will be able to customize its appearance and add content once you have setup the initial club website.

The creation and use of the Photo Club Services websites will take you a few minutes due to the number of options that you might set. The process includes defining or importing competition definitions and member lists.

Your new club will have a 90-day free trial license.

Help and training vides are available using the Help menu on your new website and at http://Host.PhotoClubServices.com/Help/Help.aspx. You may want to display the Help videos in a separate browser while you setup your club.

Please follow the steps below to create and setup your new club. Please do not create more than one club. Contact us if you need assistance.

  1. Click the button above or click here to start creating your new website in a new copy of your browser. You may use an existing Login Name if you are managing multiple clubs, otherwise you will create a new account to be used to manage your club.
  2. A Login Name and password will be e-mailed to you if you did not specify an existing account. You will be the only user on the website and you have the role of Administrator. This role allows you to change everything on the website. Other users will be more restricted.
  3. Use the menu “Administration, Manage Club Profile”. Make a note of your Club Id since you will need it to setup the Image Competition Manager program. You can set the basic information about your club on the “General” tab. Use the “Edit” button to begin making changes and remember to use the “Update” button to save your changes before changing tabs.
  4. Use the “Addresses” tab. Click the “New Address” button to update the address for your club.
  5. Addresses are used by “Locations”. A Location defines much more information than an address, but you must define the address first. Use the “Administration, Manage Locations” menu item to create a Location for your meetings. You might also use Locations for special event locations. You may now specify your meeting location on the “General” tab back on the “Manage Club Profile” menu item.
  6. If your club is known by multiple names, you might use the “Alias” tab to provide those alternate names. These alias names might help the public find your website. You do not need to specify your “short club name” as an Alias since any "short club name" will be used automatically in searches. A Short Club Name is usually the club abbreviation, such as "Peninsula" or "N4C".
  7. Use the “Domain Names” tab to indicate how you and your members will access the website. A default has already been set for you. If you use the Photo Club Services website as your club website, you will need to specify your club’s domain name here and change the DNS registration to point to the website.
  8. Use the “Administration, Manage Club Members” menu item. This will list all of your past and present club members and allow you to set roles, competition levels, and personal information for each member. You may either have each club member create their own account or you may use the “Import Member List” button to import a member list.
  9. When a new club members creates and account, website Administrators and any Membership Managers will get an e-mail indicating that a new user has created an account. An Administrator or Membershup Manager must then go to “Administration, Manage Club Members” and approve the membership and set competition levels and roles.
  10. Roles are used to define permissions assigned to members. The roles are described when you click the “Edit Roles” button for a user.
  11. Use the “Competitions, Manage Competition Definitions” menu item. This is where you will specify the characteristics of your competitions. To make this process easy, we recommend you import the definitions using the “Defaults for Basic to Masters Levels”. You may also import definitions from another club using their Club Id.
  12. Create the content for your Home Page by using the menu "Administration", "Manage Web Content".
  13. You have now completed your basic website setup. You may now create competitions using the website or the Image Competition Manager v2 program.
  14. Download and install the Image ComPetition Manager program here.

More Help

Documentation and training videos area available for the ICM program and your website via the Help menu on the ICM program and Help menu on your website. Our goal is to make this process as easy and as foolproof as possible. Please report any problems to us quickly so we can prevent others from having difficulties.

We hope you are happy with our programs and services. Please let us know if you have any suggestions. Support is available at Support@PhotoClubServices.com and by calling 650-372-0900.