Managing Members
Portions of your website are restricted to your members. Only members can enter competitions and their entries will be identified by their Photo Club Services User Id. This is a number generated by our system to uniquely identify users, even if they are members of multiple clubs. This User Id should not be confused with the member's login id, which each member gets to choose and alter.
Members are not required to have access to the Internet, but they must still be defined in the system to participate in competitions and to insure your membership records are complete.
New members can browse your website and request membership, which must be approved by your website administrator. Once approved, they will be able to logon as a member.
When setting up a new club, it is probably easiest to import a membership list. Look for the "Import Member List" button at the bottom the the "Manage Members" page.
In addition to all the usual member contact information, competition levels may be specified for each member. It is important that the competition levels are defined before attempting your member import.
Members can also be added from the Image Competition Manager program. When added in this manner only the most basic information is saved, just enough to enter an image into a competition. If a member is adde din this manner you should add the remaining member profile information or have the member provide this information my logging onto the website.
Roles
After you have created members, you can assign roles to specific members to grant additional permissions to alter data on your website. Membership and roles are key concepts related to your website. Guests to your website can view only those news and event items you choose to make public. Other information can be restricted to members and people assigned to special roles.
Website Administrators can perform all functions needed to customize the website and are automatically members of all other roles. We suggest you have two individuals assigned to this role to provide some backup in case one is not available. An administrator does not require any technical ability, as most tasks are simple to perform. Your website provides guidance in performing these activities.
A Competition Manager is expected to be able to manage competitions. This includes permissions to upload and download competitions with the Image Competition Manager program, create competitions, add new members, create club events, and add new items.
Passwords
When a new member is created by an administrator, a temporary password is assigned by the system. An Administrator can force the setting of a new password, but they cannot determine the value of any password. When resetting a password, an e-mail will be sent to the registered user with a new temporary password. A new password should be selected when the user log into the website.
You should never provide a password to another person under any circumstance. If an administrator needs access to your account they can clear your password, if necessary. They never need your password. This rule does not only applies to our websites, it applies universally to all websites, companies,and programs everywhere.
